Rules to be followed when executing Electronic Archiving Projects to Build E-Government

Abstract

This is study aim to highlight the risks may be occur to the digital information of the current archiving system at National Information Centre (N I C) in Sudan, if the appropriate rules and strategies not followed in implementing Electronic Government (E.Gov) programs and other risks which may threat the information in the future, the matter which may lead to fail the project. Thus, following analyzing data gathered from the field study in the N I C. The result revealed that information might be subject to loss due to natural disaster or human fault. The study compared with between policies in N I C related to E.Gov and international adopted policies. The gathered results has been analyzed, the outcome is to design Data Center of standard specifications which conform with the requirement of E.Gov by upgrading the current design from Tire2 to Tire 4 and establish two Backup Data Centers, provided that one of those center to be outside the N I C to protect the information in case of natural or intended disasters, and adopting daily information backup strategy to protect it from loss instead of weekly backup. However, this also is not sufficient because in future more complicated risks require to following digital storing strategy to protect the information against loss and damage by replacing the current strategy (technology preservation) to strategy of (technology simulation), the concern is not only limited in backup but also to other aspects, the digital files itself need to be saved in fixed medium as far as possible SAN, in addition to maintain the programs required to read such files and decode it. The research conclude that the E. Gov project in Sudan it depend on implementing National integrated archive connecting all ministries and governmental authorities through national network to provide data and information can be utilized to implement E.Gov gateways.